GENDER : Male / Female
QUALIFICATION REQUIRED : Completion of Secondary School plus 2 years training in business studies or related field is required. A university degree in any of the social sciences.
PROFESSIONAL EXPERIENCE : 2 to 3 years of progressively responsible experience in administrative work or office management is required. Experience in procurement and general services will be an added advantage
Description of Duties : The position is located in the Executive Office. The incumbent performs a variety of administrative and clerical duties in support of the General Services and Procurement Sections as well as provide secretarial and administrative support to the Deputy Executive Officer. The duties and responsibilities include but not limited to: maintaining and up-keeping Procurement Lob in Data base, scheduling inventory of household furniture and equipment for incoming and out-going personnel, coordinating work order requests from USAID staff with Maintenance Section, organizing and maintaining electronic and hard copy files for both offices, assisting with bar coding of all official furniture and equipment.
Language : Level IV- English fluency in speaking, reading and writing is required. Fluency in speaking and writing in Urdu is also required.
Knowledge :

Knowledge of administrative management procedures governing general administrative support functions in a busy environment; must have knowledge of property control procedures, office management, reporting requirements.
CORE SKILLS & ESSENTIALS TO MEET JOB EXPECTATIONS :
  • The successful candidate must have excellent inter-personal skills, ability to work effectively in a team environment.
  • Must be able to work calmly, tactfully and effectively under pressure and to demonstrate extreme flexibility, to manage more than one activity at a time in the performance of daily administrative office duties and responsibilities.
  • Must have excellent computer skills.
REMUNERATION PACKAGE & OTHER DETAILS : Rs 550,663 Per Annum to Rs 994,937 Per Annum
 

Selection Process

When equally qualified, US Veterans will be given preference. Therefore it is essential that the candidates address the required qualification above in the application.

Location

The applicants should identify their preferred location of service in their application. Currently the locations are (a) Islamabad, (b) Karachi, (c) Peshawar, and (d) Lahore.

Additional Selection Criteria

  • Post Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
  • Current employees serving a probationary period are not eligible to apply.
  • Current employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
  • Applications for the position must meet the required qualifications as advertised in the vacancy announcement. Trainee level(s) may be established below the full performance grade level listed if not fully qualified.
  • Current Employees who have been voluntarily been re-assigned/promoted from one position to another are not eligible to apply within six months from the effective date of the reassignment /promotion.
  • Current employees who have received any job related training are not eligible to apply in another section/agency within one year from the effective date of training.
  • Candidates need to indicate on the application for Employment if any family member is employed by the US Mission, Pakistan and, if so, in which section they are employed.

To Apply

  • Applications submitted on usaidjobs@hrsglobal.com will be acceptable.
  • Only Shortlisted candidates would be contacted.

Definitions

  • Ordinarily Resident (OR): A citizen of the host country or a citizen of another country who has shifted the main residence permit for employment in country.
  • Not-Ordinarily Resident (NOR): Typically NORs are US Citizen EFMs (Eligible Family Members) and Family members of FS, GS, and military personnel who are on the travel orders and under chief of Mission Authority, or other personnel having diplomatic privileges and immunities.